Even the best tech means naught if people don’t know how to use it.
In the same vein, software adoption is only as good as the training behind it.
Unfortunately, the traditional approach to enterprise training just hasn’t kept pace with the speed of change. Long slide decks, static help docs, and costly workshops don’t fit a world where your HR or Finance teams might be working across web and desktop workflows that change every few weeks. Enterprises are realizing that sustainable transformation depends not only on the systems they deploy, but on how seamlessly their users can keep learning as those systems evolve.
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Why enterprise training needs a reboot
Think about your last system update. Chances are that new processes roll out faster than the guides explain them. Employees paused to ask, “Wait, has the ‘request PTO’ button moved?” or “Where’s that approval flow now?”. That pause costs productivity and creates resistance to change. The result is a digital transformation initiative that looks sleek on paper but stalls when the rubber hits the road.
What organizations need now is training that updates as fast as their systems do. That’s where the new generation of enablement tools comes in: systems that embed up-to-date guidance right inside the application experience, adapting in lock-step with the technology it supports.
The rise of unified enablement
Over the past few years, forward-thinking enterprises have shifted from static e-learning to dynamic, in-app guidance. The next step in that evolution is unifying training with testing. Why? Because every new workflow or configuration that gets tested also needs a matching how-to guide for the people who’ll actually use it. Instead of treating testing and training as separate, disconnected functions, combining the two dramatically reduces lag.
Enter: Opkey.
Opkey’s Training Agent
With its October 2025 release, Opkey’s Training Agent takes enterprise enablement to a new level. Historically, training materials lagged behind real system behavior—especially in platforms like Workday, where regular updates and complex workflows make manual documentation nearly impossible to maintain. Opkey flips that challenge on its head by making training generation fully automated and aligned with testing from the start. Training Agent works tremendously well on its own, but it’s made even more powerful when combined with system testing.
The new Training Agent delivers a wave of Workday capability centered on accessibility, automation, and compliance.
What’s new and exciting
1. Desktop Recorder in the Companion App
The latest companion app for Opkey now allows users to record processes directly within desktop applications—not just web browsers. That means even non-technical Workday users can document workflows in real time, and the system automatically generates step-by-step guides from those recordings. Suddenly, creating accurate, visual process documentation no longer requires hours of manual effort or consultant time.
2. Guide customization and in-app editing
Training comes alive when it’s tailored. The updated Training Agent lets teams edit and enrich guides directly in the Companion App. They can insert tips, alerts, and context-specific notes.
3. Proactive compliance and governance automation
In large Workday environments, controlling who has access to what is critical for security and audit-readiness. This release introduces automated threshold monitoring and breach detection for access groups, so admins can define thresholds once, and Opkey will flag any potential compliance issues automatically.
From manual to intelligent enablement
Before these enhancements, training often meant playing catch-up. Documentation teams struggled to rewrite guides after every patch, and by the time updates were live, users were already discovering gaps on their own. With Opkey, that story changes completely.
Every time your automated tests run, they generate new, accurate training guides for the same workflows. That closes the loop between development and enablement, turning system change into a self-sustaining cycle of testing, validation, and guidance.
Where old training lived in PowerPoints and PDFs, Opkey makes it dynamic and continuous. Whether you’re onboarding after a merger, introducing a new Workday module, or simply preparing for your next release, the Training Agent ensures that every user stays ready, confident, and compliant.
Why it matters for Workday customers
For Workday teams, release management is an ongoing sprint. Opkey’s unified platform turns that challenge into an advantage. With each Workday release, the self-healing engine automatically updates both test cases and training guides at scale. That means you stay compliant, minimize risk, and eliminate the manual burden that usually eats up time and budget.
The result is a complete platform designed for Workday patch success—automated, compliant, up-to-date, and easy for every user to navigate.
The bottom line
Training Agent lowers the pressure of having to adapt to changes. With Training Agent, users have a helping hand right inside their apps that knows what has changed and how they can stay on task.
No more lag between configuration and communication. No more guessing which version is current. No more reactive patch firefighting. Just confident, informed employees who can master every release in real time, as soon as it drops.
